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README.HPB
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1992-09-19
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The HOME-PHONE-BOOK Program, Version 2.00
=========================================
Information contained on this file is for your reference to assist
you in understanding the HOME-PHONE-BOOK program. The material is separated
into the following sections:
I. INTRODUCTION
II. SYSTEM REQUIREMENTS
III. HARD DISK INSTALLATION
IV. MULTIPLE DATA FILES
V. COLOR VS. BLACK & WHITE
VI. CONFIGURATION FILE
VII. FEATURES
A. Help Windows
B. Pull Down Menus
C. Select Codes
D. Browse
E. Married Couples with Different Last Names
F. Print Questionnaire
G. Page Break on E-I-M-R-U
H. WordPerfect(R) Merge Option
I. Envelope Return Address
VIII. HPBDATES
I. INTRODUCTION *************************************************************
The HOME-PHONE-BOOK (HPB) program was developed specifically for
the home computer market. It incorporates many features found in the more
sophisticated commercial products while maintaining an ease of use for the
casual user. The HPB's unique combining of names, and its ability to store
the names of up to six children, makes it the right choice for the home user.
It combines the first names, if provided, of both heads of the house. This
combine feature is useful for making documents that require both names, such
as Christmas mailing labels. Because of the combine feature, information
such as birthdays and work phone numbers can be separately stored with each
head of the house. Birthdays can also be stored for each child.
Another unique feature of the HOME-PHONE-BOOK program is a separate
utility (HPBDATES) that scans the data base looking for any upcoming
anniversary or birthdays. This utility can be used any time, but is best
used at boot time to remind you of any important dates in the near future.
The HPB program is distributed under the shareware concept which
allows you to review a program prior to its purchase. A registration form
can be printed by pressing the F2 key on the initial screen. Your
registration fee entitles you to 1) the latest version of the program,
2) future updates at reduced prices, 3) bonus software - including HPBDATES,
and 4) the opportunity to offer your suggestions to the program developers.
Any questions and inquiries should be directed to:
Thomas E. Bonitz
7903 Kona Circle
Papillion, NE 68128
II. SYSTEM REQUIREMENTS *****************************************************
The HPB program requires DOS 2.0 or later, 512K RAM, and a hard disk
to really be effective. Two floppy disk systems can be used but their HPB
performance will be impaired (similar to other data base programs that are
executed on two floppy systems). Depending on the number of records being
stored, the program can use up to 1000KB of disk storage capacity, although
a typical user will need less than 100KB. Black & White and Color monitors
are supported in text mode - no graphic cards are required.
III. HARD DISK INSTALLATION *************************************************
The following instructions assume your hard disk is your C-Drive.
The symbol <enter> means to press the ENTER-KEY.
1) Insert the distribution disk into your system's A-Drive
2) At the DOS prompt C:\> enter: cd \ <enter>
3) At the DOS prompt C:\> enter: md \hpb <enter>
4) At the DOS prompt C:\> enter: cd \hpb <enter>
5) At the DOS prompt C:\hpb> enter: copy a:*.* c:\hpb\*.* <enter>
Note: This step will copy all of the files from the distribution
disk into the hpb directory on your C-Drive.
6) Installation is now complete. To execute the HPB program, simply
enter HPB and press the ENTER-KEY. The first time you execute
the program, it will ask you if you have a color monitor. It
will store your response in the configuration file (HPB.CFG).
Although the HPB program can be executed from a floppy disk, its data
file requirements can become more than the storage capacity of a 360KB
floppy. Also, the use of a floppy to store data severely impacts the
program's response time when accessing the HPB data file. Therefore, it is
not recommended to execute the program from a floppy disk except for a
brief trial period or if that is the only means available to you.
IV. MULTIPLE DATA FILES *****************************************************
Although the HPB program can store up to 1000 names, which is more
than a typical household would use, there may be times when you want to store
your data on separate files. For example, your children may want to keep a
list of their friends separate from your phone book. Or, if you own a small
business, you may wish to keep your business contacts separate from your
personal phone book. For whatever reason, this procedure will show you how
to accomplish this feat.
This procedure assumes you installed the HPB program and its files
according to the installation procedure described above. The procedure
creates sub-directories under the HPB directory to store your data and
associated configuration files. The procedure will create two data
directories, one for your home names and one for a club for which you are a
secretary and must maintain a list of club members. The symbol <enter>
means to press the ENTER-KEY.
1) At the DOS prompt C:\> enter: cd \hpb <enter>
2) At the DOS prompt C:\hpb> enter: md \hpb\home <enter>
3) At the DOS prompt C:\hpb> enter: md \hpb\club <enter>
4) At the DOS prompt C:\hpb> enter: copy hpb.dat c:\hpb\home\hpb.dat
5) The procedure is now complete. To execute HPB using your home
data file, change the directory to \hpb\home (cd \hpb\home) and
execute HPB by entering \hpb\hpb. To use your club data file,
change the directory to \hpb\club (cd \hpb\club) and execute HPB
by entering \hpb\hpb. The initial execution of HPB using a new
data directory will ask you if you have a color monitor and then
store your response in a new configuration file. A configuration
file will be created for each data file.
V. COLOR VS. BLACK & WHITE **************************************************
The initial execution of the HPB program asks if you have a color
monitor. If you respond yes, a color scheme is used for all displays. If
you respond no, the program displays all screens in black and white. Your
response is stored in the configuration file and you will not be asked again
if you have a color monitor.
However, if for some reason you wish to change your response to the
color monitor question, all you need to do is to delete the configuration
file (del c:\hpb\hpb.cfg). The color monitor question will be ask the next
time you execute the program.
VI. CONFIGURATION FILE ******************************************************
The configuration file stores various information that you have
entered so you don't have to re-enter information every time you execute
the HPB program. The configuration file (HPB.CFG) stores the following
information:
. monitor type (color or black and white)
. standard print question responses
. printout title line
. return address for envelope printing
With the exception of the monitor type, all information can be
changed and stored anytime during any program execution. The monitor type
can not be changed unless you delete the configuration and re-execute the
program. If you delete the file, all configuration information will be lost.
However, it is easily re-entered.
VII. FEATURES ***************************************************************
The HPB program has numerous features, most of which are intuitive
and require no explanation. There are however, a few features that can be
expanded upon to assist the user in getting the most out of the program.
These features are explained below.
A. HELP WINDOWS - The HPB help routines are always active and can
be invoked by pressing the F1 KEY. After reviewing the help
text, simply press the any KEY to return to HPB processing.
B. PULL DOWN MENUS - The HPB program uses PULL DOWN MENUS to provide
you with several, easily accessible options. PULL DOWN MENU
processing conforms to the accepted standard for designing
user interfaces. The PULL DOWNS are only accessible from the
primary screen and are invoked by pressing the ALT KEY and either
the F, O, or H KEYS. Once activated, movement within or between
a PULL DOWN can be accomplished by using the cursor keys (up,
down, left, or right).
C. SELECT CODES (SLCs) - The select codes allow you to categorize
your names so you can be selective in your printouts. For
example, an 'X' SLC can signify people on your Xmas label
list. An 'E' SLC could signify an emergency phone number. The
name of the SLC is totally up to you. You can have up to
14 SLCs.
D. BROWSE - The last name search, or browse as some people call it,
allows you to enter the first letter of a person's last name
on the index screen to page into the data file. Once you have
paged into the file, you then use your cursor keys to space
forward/backward to find the desired name. Since all last
names begin with a capital letter, lower case letters are
converted to upper case.
E. MARRIED COUPLES WITH DIFFERENT LAST NAMES - This problem is
overcome by using the first first name field to enter a full
name. For example, to have the program printout a name like
"Jane Smith & John Doe ", entered their names on the data base as:
Last Name: Doe
First First Name: Jane Smith
Second First Name: John
F. PRINT QUESTIONNAIRE - The questionnaire asks you to respond to
several questions. However, not all of the questions are used for
every print option. For example, questions related to paper
output are not used on a screen display. The questions, however,
do need to be answered to get by the program edits. The
initial execution of the program creates a standard set of
responses which you can change to suit your needs.
G. PAGE BREAK ON E-I-M-R-U - This question on the print questionnaire
is asking you if you wish your output to page break on the letters
E, I, M, R, U. The page break facilitates the use of tabs in a
three ring binder.
H. WORDPERFECT(R) MERGE OPTION - This option creates a WordPerfect(R)
merge file that can be used to merge name and addresses into a
predefined letter. Once the merge file (HPBWP.MRG) is created,
you will need to merge the file with your WordPerfect primary
file. The Wordperfect(R) commands to merge the files are:
1) CONTROL-F9
2) SELECT 1 to merge the file
3) ENTER your primary file name which you previously
created with your text (letter) with the
following field parameters:
{FIELD}1?~
{FIELD}2?~
{FIELD}3?~
{FIELD}4?~
{FIELD}5?~
{FIELD}6?~
{FIELD}7?~
Note: FIELD1 is for extracted names, FIELD2
is for extracted address line1, FIELD3 - ADL2,
FIELD4 - ADL3, FIELD5 - CSZ, FIELD6 - Country,
FIELD7 - Salutation.
4) ENTER \HPB\HPBWP.MRG as the secondary file name
5) SHIFT F7 to print
Consult your WordPerfect(R) reference manual for additional
information.
I. ENVELOPE RETURN ADDRESS - The HPB program allows you to enter a
return address for printing on an envelope. Don't confine
yourself to a tradition return address, be creative! For example,
if you are creating envelopes for Christmas cards make the return
address something like this:
Merry Christmas from
John and Jane Doe
123 Main St.
Somewhere-in, NE 68999
J. PRINT ONE ENVELOPE OPTION - This option is not only a short cut to
printing just one envelope, it also builds a one record WordPerfect
merge file just in case you have a letter you need to construct.
VIII. HPBDATES **************************************************************
Registered versions of the HOME-PHONE-BOOK program come with a HPB
utility to scan the HPB data file for important dates. This utility is can
be executed any time but is very useful at system boot time. If placed in
the system's autoexec.bat file, the program will take only a few seconds to
look for important dates. If a match is found, the program will display the
date type (birthday or anniversary) and the associated names. It's a great
little reminder tool! Additional documentation on this utility comes with
program registration.
- end README.HPB file -